Crate Supply
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Procurement for independent operators

Every supplier.
Every price.
One order.

For the independent restaurants, stores, clinics, hotels and schools that keep a neighborhood running. Compare the same item across your distributors, see the cost per unit, and send one order.

Find your savings See how it works

Workspace access is available to onboarded clients.

Food & beverage Retail Healthcare Hospitality Education
Built around the way you already buy.
  • Keep your distributors
  • Compare per unit, with freight
  • Approve every order
01 / How it works

Know the price.
Make the call.

Three steps, the same for every kind of operator. Every decision stays yours.

Step 01

Bring your invoices.

Import an invoice CSV. Purchases are grouped by product, and missing pack sizes are flagged for review.

Run a spend audit
Step 02

Compare per unit.

A case isn’t always a case. Prices are normalized per unit, freight is included, and backorders are left out.

Open the order guide
Step 03

Approve one order.

Split the order across distributors, review the total, and approve it. Nothing goes out without you.

Build an order
02 / Solutions

One crate,
every aisle.

Restaurants, stores, clinics, hotels and schools buy differently. Each gets a workspace in its own language, built around the number it runs on.

Restaurants · Cafés · Bars · Bakeries · Caterers

Every case, at the best price.

Explore food & beverage
Crate SupplyFood & beverageExample
Order guide · this week

This week’s order guide

Saved vs. usual−$86.40On this order
Price increases caught04Since last delivery day
Next deliveryThuOrder by Tue, 2 pm
ItemDistributor ADistributor BDistributor CStatus
Chicken thighs, boneless40 lb$98.40$92.60$95.10−5.9% saved
Fryer oil35 lb$41.20$43.10$42.60+6.2% price
Full view in your workspace

Prices before freight. Distributor A is your usual source.

Running a gym, salon or office? The same order guide works for any business that restocks from more than one supplier.

03 / Capabilities

From the invoice
to the purchase order.

One workspace for the whole buy. Budgets, approvals and spending limits are built in, so every order is checked before it goes out.

Budgets & approvals

Every dollar has an owner.

Admins and department heads set annual budgets, split them into lines and see what’s left after every approved and pending order. Each request is charged to a budget and routed to the right approver.

  • Annual budgets by department or location
  • Remaining after approved and pending orders
  • On-pace signal for the time of year
  • Two-step approvals, never your own
  • Per-person order and monthly limits
Spend audit

See what you overpaid.

Import an invoice CSV and see what you paid next to the best price you could have paid, line by line.

Price comparison

Per unit, with freight.

Pack sizes are normalized, freight is included and backorders are left out, so the best price is one you can get.

One order

Split by best price.

Each line goes to the distributor with the best landed price, with a purchase order for each.

Spending limits

Limits for every person.

Per-order and monthly limits, an approval limit for approvers, and auto-approve under an amount you choose.

Spend reports

Where the money went.

Spend by budget line, supplier, person and month, exported as CSV by budget code for your accountant.

Supplier profiles

Every supplier in one place.

Contracts, delivery days, preferred suppliers and the details your industry needs, kept with each supplier.

04 / Signals

Say the number,
then stop.

Every alert leads with the figure and says what to do next. Green means saved. Red means a price went up. Amber means stock is low. Each one carries its word, too.

Client login
Alerts · this weekExample

We compared 4 distributors. Distributor B is $86 cheaper this week.

−$86.40 savedFood & beverage · order guide

Guest amenity prices went up 4.0% since your last order.

+4.0% priceHospitality · amenities

Out of stock at your usual vendor. Here’s the same item from two others.

BackorderedHealthcare · equivalents
05 / The details

Good questions.
Straight answers.

What’s in the workspace?

A spend audit from your invoices, per-unit price comparison across distributors, orders split by best price with freight included, annual budgets with approvals and spending limits, spend reports, and downloadable purchase orders. You sign in with the account set up during onboarding.

Which businesses is it for?

Independent operators that restock from more than one supplier: restaurants, cafés, bars and caterers; grocery, liquor and convenience stores; clinics, dental and veterinary practices; hotels, inns and vacation rentals; and schools, colleges and childcare centers.

Who decides what gets ordered?

You do. Admins and department heads set annual budgets and give each person a per-order limit, a monthly limit and, for approvers, the amount they can approve. Requests go to the budget owner first, and to an admin when they go over a limit or a budget. Nobody approves their own request.

Does Crate Supply replace my distributors?

No. It sits above the distributors you already buy from. You keep your accounts and relationships, and Crate Supply puts their prices side by side so you can build one order.

Are the savings guaranteed?

No. Savings depend on what you buy and the prices your distributors confirm. Every estimate shows its math, and estimated savings are kept separate from savings you actually realized.

Does it place orders or substitute products on its own?

No. You review every draft and approve every order. Substitutes are suggestions until you approve them, and clinical equivalents need qualified review.

How are suggestions made?

With calculations you can check line by line: par minus on hand, price per unit, freight included. Nothing is hidden.

Start with one order

Your suppliers.
A clearer way to buy.

Bring an invoice and see where the money goes. Your workspace is set up during onboarding.

Find your savings Client login